Travel Expense Report

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Current Trip:

Actions

Trip Details

Traveler Name *

Trip Code

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Status

Draft

Trip Name *

First Day of Trip

Last Day of Trip

LMI Task Number

Travel Locations

Expenses

0 expenses

Date	Category	Amount	Payment	Notes	Receipt	Actions

No expenses added yet.

Upload Receipts

📄 Drop receipts here or click to upload Upload multiple files at once (JPG, PNG, PDF - max 10MB each)

Auto-Populate Expenses

Quickly create standard expenses based on your trip dates and locations. You can edit or delete any auto-created expenses.

Quick Start (AI-Assisted)

Upload your receipts in the "Upload Receipts" section (hotel folios, airline confirmations, gas receipts, etc.)
Click "Analyze with AI" to automatically extract trip details, locations, and expenses from your receipts
Review and edit any expenses that need adjustment
Save your trip and submit when ready

Tip: "Analyze with AI" works best when receipts are uploaded as separate files. Image files (JPG, PNG) work best, but PDFs are also accepted.

Manual Entry

Trip Details: Enter your name, trip name, and travel dates
Travel Locations: Add each city you visited with check-in/check-out dates. GSA per diem rates are looked up automatically.
Expenses: Click "+ Add Expense" to manually enter each expense with date, category, amount, and receipt
Auto-Populate: Use the buttons at the bottom to quickly generate per diem, lodging, or flight expenses based on your locations

Expense Categories

Per Diem: Daily M&IE allowance (meals & incidental expenses). First and last travel days receive 75% of the daily rate.
Hotel: Nightly lodging. Enter Room Rate and Taxes/Fees separately for proper FTR reporting.
Airline: Flight costs including all taxes and fees
Airline Fees: Baggage fees (must be reported separately per FTR)
Rental Car: Vehicle rental costs
Rental Car Fuel: Gas for rental vehicles
Parking: Parking fees (airport, hotel, venue)
Mileage: Personal vehicle use at $0.725/mile. Requires Google/Apple Maps screenshot.
Carshare/Rideshare: Uber, Lyft, taxi fares

Payment Methods

Per Diem: Use for M&IE allowance (always reimbursable)
Company Credit Card: Expenses paid with company card (not reimbursable to employee)
Personal Card: Out-of-pocket expenses (reimbursable to employee)

Receipts

Upload receipts as JPG, PNG, or PDF files (max 10MB each)
Hotel receipts should be the final folio showing itemized charges
Airline receipts should show the total amount charged
Mileage claims require a maps screenshot showing the route

Actions

Save Trip: Saves your work. You can return and edit later.
Download Excel Report: Generates an Excel file for LMI submission
Export Receipts PDF: Creates a PDF with all attached receipts
Submit Trip: Locks the trip and submits for approval. Cannot be edited after submission.

Tips

Use the AI scanner for fastest results - it reads receipts and auto-fills everything
GSA per diem rates are automatically looked up based on your travel locations
Save frequently to avoid losing work
Review all expenses before submitting - submitted trips cannot be edited